How to add a custom contract when issuing an information request

You can use an Information Request in Flare to issue employees with brand new contracts. Through this functionality, you can determine whether to issue a contract from an existing Flare contract template or whether you want to upload a custom PDF contract. To upload a custom PDF contract, follow the below instructions.

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  1. Navigate to Employee > Employee details > Role
  2. Select Info request from the top right-hand corner of the page. See more details from within the How to create a contract variation via Info Request
  3. From the Select Required Process dropdown select the process that issues a new employment contract (this is customised to each account, but is typically called "Employment Related Document", "Employment Contract", etc.)
  4. Scroll down and select the Use a custom employment contract radio button.
  5. If the employee is required to sign the employment contract, select the checkbox titled Employee must sign the custom employment contract.
  6. Select the Upload button, provide a title for the document, and then select a PDF document to upload.
  7. Select Submit to finalise and issue the Information Request. 


Note: The document that is uploaded must be in a PDF format. You will receive an error message if a  document is uploaded that is not a PDF. 

Note: The contract is saved to the Organisation > Library > Employment Contracts Created as all other contracts are saved

Note: If the contract is to be signed by the employee, Flare will watermark the bottom of every page with the automatic Flare time/date stamp, and will place the physical signature on the top left-hand corner of an additional page of the contract. The additional page is added to the end of the contract. 

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