When creating an onboarding process, you can add forms to enable your people to review their details, input additional information and sign off. As your business changes, you can also amend and add what forms are included in onboarding. This article will review how to add a form to your onboarding process.
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1. First, to add the form to your onboarding process you need to ensure you have added the form to your Organisation Library. For support on completing this, please click here to view a step by step guide.
2. Second you need to set up security setting of a document. Please refer to the following article for the steps: How Do I Update The Security Settings Of A Document?
3. Navigate to Settings > Rules and select the Process templates tab
4. Under the Process Group drop-down select Onboarding and Off Boarding and then under the Process Select the Process drop-down select your onboarding process.
5. Scroll down to the Process Steps Setup and click Add Step.
6. Fill out the Step setup section, including:
a. Step title- will be at the top of that step in the onboarding process.
b. Step group - will assign which group the step will be assigned to. This takes precedence over the step order from the 'Process sets setup' section.
c. Instruction - the text in this box will show up on certain content types.
d. Target completion date - select how long you want to give your employees to complete this step
7. When editing the step, select 'Complete Form' from the Content type drop-down.
8. Click Add from library and find the form within your Org Library that you want included in this step.
9. Fill in details in the remainder of the step and click Save, this may include defining:
a. Processing rules - determine whether an approval is required to proceed or whether employees can skip the step
b. Estimated effort in minutes for this step - how long should completing this step take
c. Smart alerts - what automated emails should be triggered by this step