Merge fields can be used as a way to automatically populate information contract templates or smart alerts. The merge fields are located in the text editor and the fields themselves can be placed anywhere in the template where data is to be populated automatically.
Contract Template Text Editor
Smart Alert Text Editor
Most Commonly Used Merge Fields
|
Category |
Name |
Description |
Merge Field |
Source |
|
Company |
Name |
Name of company |
{Company.Name} |
'Legal Entity Short Name' in Entity Page |
|
Company |
Company Full Address Company Address Line 1 Company Address Line 2 Company City Company State Company Post Code Company Country |
Complete address of the company (Address Line 1 + Address Line 2) Address Line 1 Address Line 2 Suburb where company is located State where company is located Post code where company is located Country where company is located |
{Employee.FullAddress} {Company.CompanyAddress1} {Company.CompanyAddress2} {Company.CompanyCity} {Company.CompanyState} {Company.CompanyPostCode} {Company.CompanyCountry} |
|
|
Company |
Company Number |
Company ABN |
{Company.CompanyNumber} |
'Company number' in Entities Page |
|
Company |
Legal Entity |
Name of legal entity assigned to employee |
{Company.LegalEntity} |
Legal Entity Name in Entity Page |
|
Company |
Document Logo |
Logo of Brand assigned to employee |
{Company.DocumentLogo} |
Uploaded image under 'Document header logo' in the Brand Page |
|
Company |
Company Signature |
Signature of company representative |
(needs to be selected from the merge field drop down list) |
|
|
Global |
Today Day, Month, Year |
Complete date when document/email/smart alert notification etc. is generated. Day, month, and/or year when document/email/smart alert notification etc is generated Note: these will not display the date when documents are signed. |
{Global.Today} {Global.TodayDay} {Global.TodayMonth} {Global.TodayYear} |
|
|
Employee |
First Name |
First Name of employee |
{Employee.FirstName} |
'First Name' field in Personal Details page |
|
Employee |
Last Name |
Last name of employee |
{Employee.LastName} |
'Last Name' field in Personal Details page |
|
Employee |
Full Name |
Full name of employee |
{Employee.FullName} |
First Name + Last Name fields in Personal Details page |
|
Employee |
Full Address |
Full Address of employee (Address Line 1 + 2 + 3) |
{Employee.FullAddress} |
Address Line 1 + Address Line 2 field in Personal Details page |
|
Employee |
Address Line 1 Address Line 2 Address Line 3 |
Address of employee separated by line |
{Employee.Address} {Employee.Address2} {Employee.Address3} |
Address Line fields in Personal Details page |
|
Employee |
Start date |
Start or commencement date of employment |
{Employee.StartDate} |
'Start Date' field in Role Page |
|
Employee |
Employment Basis |
Employment basis of employee (e.g., "Full-time, part-time, etc.) |
{Employee.EmploymentBasis} |
'Employment Type' field in Role Page |
|
Employee |
Job |
Job title of employee |
{Employee.Job} |
'Job' field in Role Page |
|
Employee |
Salary |
Salary of employee (excluding super), usually per period |
{Employee.Salary} |
Salary (excl super) field in Role Page > Salary > Manage |
|
Employee |
Salary (inc super) |
Salary of employee (inclusive of super) |
{Employee.SalaryInclusive} |
Salary (incl super) field in Role Page > Salary > Manage |
|
Employee |
Total Employment Cost |
Total employment cost associated to employee |
{Employee.TotalEmploymentCost} |
Total Employment Cost field in Role Page |
|
Employee |
Pay Period |
Period when employee is paid. Actual values are: 'Month', 'Week', 'Fortnight', 'Day', 'Hour', and 'Year' |
{Employee.PayPeriod} |
Per field in Role Page > Salary > Manage |
|
Employee |
Pay State |
Employee's pay state |
{Employee.PayState} |
|
|
Employee |
Number of Hours |
Employee's number of work hours per 'work hours period' |
{Employee.NumberOfWorkingHours} |
'Standard work hours' field in Role Page |
|
Employee |
Work Hours Period |
Period covered for employee's work hours. Actual values are: 'Weekly', 'Fortnightly', 'Fourweekly', 'Monthly', 'Twicemonthly', 'Quarterly' |
{Employee.WorkHoursPeriod} |
'Work hours period' field in Role Page |
|
Employee |
Location |
Location assigned to employee |
{Employee.Location} |
Location field in Role Page |
|
Employee |
ReportsTo First Name ReportsTo Last Name |
First name and last name of employee's manager |
{Employee.ReportsToFirstName}{Employee.ReportsToLastName} |
|
|
Employee |
Manager Job Title |
Job title of employee's manager |
{Employee.ManagerJobTitle} |
|
|
Employee |
Department |
Department assigned to employee |
{Employee.Department} |
|
|
Employee |
Division |
Division assigned to employee |
{Employee.Division} |
|
|
Employee |
Signature |
Displays signature of employee for template documents for sign off, |
(must be selected from merge field drop down) |
|
|
Employee |
Probation Months |
Number of probation months |
{Employee.ProbationMonths} |
Probation (months) field in Role Page |
|
Employee |
End of Probation |
Date of employee's end of probation |
{Employee.EndOfProbationPeriod} |
|
|
Employee |
Pay Award |
Award that covers the employee |
{Employee.PayAward} |
Award field in Role Page |
|
Employee |
Pay Award Level |
Award level of employee |
{Employee.PayAwardLevel} |
Award Level field in Role Page |
|
Employee |
Contract End Date |
Date when contract term ends |
{Employee.DateContractEnd} |
Contract End Date field in Role Page |
|
Employee |
Termination Date |
Date when employee will be terminated. This date will only be set once an employee is terminated in Flare. |
{Employee.TerminationDate} |
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