Pay states allow your HR and Payroll team to identify the employee's specific state where they are being paid. This is also a required field for integration compatibility. This field can also be used for reporting purposes and it is dependant on the software you are integrating with.
Where does this field appear:
- Organisation > Manage Employees > Add a new person
- Employee > Employee Details > Role
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To Edit or add to your Pay States:
1. Go to: Settings > Setup > List Management
2. In the look up list select Pay State:
3. Make the required changes below
a. Select "Add Item" to add a new pay state to your list, enter the name, legal entity and update
b. Select "Edit" next to the required pay state and you can change the name displayed, update the legal entity. Make the change and update
c. Select "Delete" next to the required pay state to delete and confirm the deletion
Note: We do not recommend deleting a pay state unless it was added in error and has not been used
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