What Types of Approvals Can Be Triggered?

The Approval Process section is designed to provide you with the control to create an approval and authorisation process for your company through Flare. There are a number of approval triggers and coupled with the How Do I Set Up An Approval Process? knowledge article, this article will describe each approval trigger for each approval group.  

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 You can navigate to the approval process section by going to Settings Rules Approval Processes.

Approval Group : Employment

  • Promotion : On the Role page, if you make a change of employees details and the type of change is "Other" and the reason is "Promotion" this approval flow will be triggered.

    Note: Changes made via the Org Chart or via Batch Upload will not trigger an approval process and will be immediately applied against the record.

  • Job Change : On the Role page, if you change an employees Division, Department and/or Job then select the type of change as "Job Change" this approval will be triggered.

    Note: Changes made via the Org Chart or via Batch Upload will not trigger an approval process and will be immediately applied against the record.

  • Salary Change: On the Role page, if you change an employees salary by at least $0.01 this approval will be triggered.

    Note: Changes made via Batch Upload will not trigger an approval process and will be immediately applied against the record.

  • Status Change : On the Role page or Manage Employees page, when you change an employees status to anything other than 'candidate', this approval will be triggered.

    Note: Changes made via Batch Upload will not trigger an approval process and will be immediately applied against the record.

  • Leave : On the Leave page, if a leave request or change has been submitted this approval will be triggered.

    Note: Timesheet Upload of leave requests will not trigger an approval process on Flare and will be immediately applied against the record as approved leave.

  • Leave Adjustment : On the Leave page, if a leave balance has been manually adjusted for an employee this approval will be triggered.

  • Super fund selection : If an employee selects a new fund or changes from an existing super fund this alert will be triggered.

    Note: Changes made via Batch Upload will not trigger an approval process and will be immediately applied against the record.

  • Position Change : On the Role page, if employment basis or reports to change this approval will be triggered.

    Note: Changes made via the Org Chart or via Batch Upload will not trigger an approval process and will be immediately applied against the record.

  • Pay Group Change : On the Role page, if an employee is changed from one paygroup to another on their Role page this approval will be triggered.

    Note: Changes made via Batch Upload will not trigger an approval process and will be immediately applied against the record.

  • Work Hour Code Change : On the Role page if the work hours code or the work pattern is changed, this approval will be triggered.

    Note: Changes made via Batch Upload will not trigger an approval process and will be immediately applied against the record.

  • Rate Card Assignment : When a rate card is assigned to an employee, an approval process will be triggered.

  • Job Description Change : Detail for Job Description Change

Approval Group : Performance Management

  • Peer reviewer request : If a peer reviewer has been added to a check in this approval will be triggered before they are invited to participate in the check in.

Approval Group : Payroll

  • Finalise pay run : Authorisation process for payroll approval before finalisation (FlarePay only).
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