When an employee is on a period of unpaid leave, sometimes a public holiday will fall within the specific dates. FlarePay is configured to process these instances as per the Fair Work Act.
In these cases, when an employee is on a period of unpaid leave the public holidays will not be paid.
Unpaid leave and public holidays
An employee isn’t paid for any public holiday that falls during a time when the employee is on unpaid leave (Fair Work Act 2009 s.114 -116)
If your organisation provides payment of public holidays during a period of unpaid leave, this can be processed but does require modification of the leave request.
Due to the leave being requested within Flare, the duration hours will not identify this. Leave duration within Flare is calculated using the employees assigned holiday calendar.
It is not until the leave is processed within FlarePay that the total duration hours is displayed, this is due to this calculation being completed within SAP.
To view your Holiday Calendars follow the steps in the below article:
To apply Unpaid leave but still pay the Public Holidays, follow the below:
When adding an Unpaid leave request apply the period of unpaid leave for the dates either side of the Public holiday.
Example: For Christmas 2019 the leave request dates would need to be added as below:
23-24 December - Unpaid
27-31 December - Unpaid
This would ensure the Christmas and Boxing Day public holidays will be paid.
Note: If an employee has had an Unpaid leave request processed and needs to be revised to include the Public holidays, the leave request will need to be "reverted" ,"cancelled" and reapplied.
Once the leave request has been cancelled, apply the corrected leave request's as per the required dates.
To revert and reapply an already processed leave request follow the below steps:
Go To: Employees > Leave
1. Reverting the leave
Leave status is 'finalised'
Against the leave request that is required to be cancelled, select the "Pencil" icon to the left. This will bring up the leave request details. Select the "Revert" button and acknowledge the displayed messages.
Leave status is 'approved'
Once the leave request has move back to an "approved state", select the "Pencil" icon to the left of the request. Once the request has opened, select the "Cancel" button, and acknowledge the displayed messages.
2. Applying the corrective Leave
From the employees leave page, select the "New Request" button, select the appropriate dates and leave type. If you have the permission applied you can also approve the leave request automatically by adding a tick in the box next to "approve".
Follow the same process if multiple request's are required, just ensure the correct dates and leave types are applied.
Once submitted this will be added to the employees leave request display and processed in FlarePay.