When processing Single Touch Payroll in Flare, this begins in the Payrun Management Process, before you've finalised your payroll.
Flare submits your file to the ATO through a Sending Service Provider (SSP) QuickSuper from within the Flare application, making it simple and efficient.
The Flare STP submission process is as follows:
Review STP Details
This happens in Payrun Management
During the review - you have the ability to review what is going to be submitted for each employee in the STP Tab.
Things to note:
- ll values are Year to date ‘YTD’
- Taxable Income does NOT include taxable STP allowances
- Will include overrides that have been processed for this employee
- OTE = Superable income, might be higher than your taxable income because either you are paying super on non-taxable elements or some of your STP allowances are superable.
- Salary sacrifice super appears under ‘Super RESC’
Things to check on your STP Details tab:
- If you’ve ‘STP finalised’ an employee with termination or through year end processing, check this has come through.
- Any STP’able allowances are in the right category
- All employees have a TFN
- Any ETP, Term A, B, D are represented as you expect
Once you've finished the Review process you'll be prompted to confirm you have done your checking, as you cannot change any of your STP pay data once you've finalised your payrun. It's also helpful to keep in mind Unless finalising your STP for the year you always have an opportunity to update/fix errors in next payrun and submission.
Submitting STP to ATO
Once your pay is finalised, navigate to the STP Processing Screen.Your STP is processed by payrun and you should see this on the screen, your file should have 'Ready' status.
If you are happy with the amounts, you can choose to submit from this screen, however you can also drill down into the 'View Details' button and see the STP details by employee, similar to those you saw in the STP tab of payrun management.
Here you can un-check the overrides to validate the your pay totals with or with or without overrides, this is particularly helpful at year end. The totals that are sent to the ATO are with overrides.
You can also submit from this page.
Once you've submitted your STP file
You'll need to check your declaration to acknowledge you are sending correct information and submit. Our SSP will then send your message to the ATO.
Confirmation, Warnings, Errors
Once your file is sent, it will go into Processing status. Sometimes the ATO do experience some delays in processing files, we continue to retry until it's accepted.
Submitted Status means that your file has been successfully processed by the ATO. However you might receive warning messages. You will receive an email and Action item to fix up any issues that the ATO has flagged before the next payrun. This is usually due to data errors such as invalid format of street address.
If your file is rejected due to file format errors, Flare development team will be notified, however we suggest you still log a ticket with Flare support.