Each time you process a payrun in Flare you will need to submit an STP file to the Australian Tax Office.
This is a simple and integrated process, but it's important to note a few key points:
- There is one STP file per paygroup/payrun, there are not separate files by ABN
- STP files send the year to date of each employee, and each file that is sent replaces the previous year to dates
- You cannot amend the values within the STP file, these are a direct reflection of what is paid and calculated for the employee
What is reported in the STP file?
The ATO collect biographical information on each employee with each STP file:
- Date of Birth
- Tax File Number
- Address including state and postcode
- Contact phone (not mandatory)
- Email address (not mandatory)
In regards to pay information the ATO collect for each employee
- The ABN the employee is paid against
- Taxable Income
- OTE (Ordinary Time Earnings)
- Tax Withheld
- Allowances paid (STP categorised allowances)
- Union fees deducted
- Reportable Fringe Benefits Tax
- Superannuation calculated including voluntary and company contributions
- Termination components such as Termination A, B, D, E and Eligible Termination Payments (ETP).
- Whether they are a working holiday maker
Frequently asked Questions
Q: How is my STP file sent?
A: Flare Pay utilise QuickSuper to send your file directly to the ATO, we set this up when you implement Flare Pay or when you transition to Single Touch Payroll.
Q: When should you be sending your STP file?
A: The ATO determine they should receive the file on the day your employees' pay date
Q: What happens if I make a mistake when sending my STP file? I.e. I overpay someone, the employee details are not correct.
A: You will need to wait until your next payrun to make this correction. If it's your last payrun for the year you will need to process it as an override