Batch upload is a great way to update a large amount of employee details including salary or rates at one time, the only limitation is the changes are effective on the date of upload.
Below are some tips to assist you in completing a smooth upload.
If the salary or rate needs to be applied to an historic effective date, this will need to be completed by Flare's development team. To assist in making this upload they require at least 2 days to complete. This is due to each upload requiring a specific program to be written, this is then tested to ensure the data is updated correctly before being applied to you "live" account. It also allows workload planning to ensure the upload date is met.
They also require the data on the correct upload template and format.
To download the template document go to: Settings > Batch upload and apply the selections below, this will generate the template with only the data required to update the salary or rate.
Note: If you want to update the employees FTE salary/ work pattern etc select the "Payroll details" box as well.
Future dated changes
The same method can can be applied as the retrospective changes, however in this case, if you set a reminder for the effective date and have the template complete you do have the option of uploading the data without the support of the development team.
To upload the template document, complete step 3 on the batch upload page, just ensure you select the check box before upload.
Changes required close to pay roll close
Our development team will do there best to update the salary details by the required deadline, however, if there is a risk to the successful completion they may delay this until the next available pay run is available. As mentioned above the normal time frame for these updates is 2 days.
If our team can't make the deadline
Dependent on the number of employees that require salary or rate changes, it may be more appropriate to complete changes via the employees role page. This allows you to complete the increases and specify the effective date.
If there is a large number of changes to be made, our development team will provide an eta on when the changes will be completed. If the employees are paid through Flare pay the system will calculate the back pay component and include this in the employees next pay.
Note: this does not apply to employee time sheet data imported from an external T&A system, you will need to ensure the rates are correctly applied within that system prior to time sheet upload.