If you haven't given access to your employees to maintain their superannuation contributions, here's how you can do it on their behalf:
Menu: Flare>Employees>Payroll SetUp>Super
Enter and select Employee’s Name at top of page
Go to: My Contributions Tab and click on ‘Add Contribution’ button on top right hand side:
Choose the voluntary contribution option you wish i.e. Salary Sacrifice, Employee Post Tax (for detailed explanation of what these are, please see the Superannuation Screen Overview help page). Please note, currently voluntary contributions at this stage are for Flare Pay customers, we will be making smart alerts available soon to Flare HR customers to use this functionality.
If you want to change an Employer Contribution, Choose SGC (SGC rules with caps) or Employer Additional (Straight percentage of superable earnings)
Choose a fund name - this would be any fund you’ve set up in the past. (If your fund does not appear here you’ll need to add a fund via the Pay Set Up Menu.
Enter the Start date - The start date if you are a Flare Pay customer can be any date in the current pay period or in any future pay period, if you are not a Flare Pay customer it will default to today’s date, if you want to future date this, you can, however you will not be able to submit in the past.
Enter End Date - This is optional if you only want to contribute for a specific period, if you don’t have an end date in mind, you can leave it blank.
Choose the Calculation Type -
Fixed Amount is where you want a fixed set amount to be deducted each pay period - this could be $100.00 for example.
Percentage is where you would like a percentage of your superable income to be deducted each pay period - this could be 5% for example.
Enter the value of your contribution
Depending on the Calculation type you would enter the dollar or percentage amount you wish to make your voluntary super for in each pay period.
When you are happy with your entries, click on the button Add Contribution
Some Validations that will automatically happen
If you have a contribution of the same type that overlaps partially (i.e. the start date is after the previous record but the before the current end date) the record will be split. Your new record will be put in place, and the previous record will be end-dated.
If you have a contribution of the same type that overlaps completely (i.e. the start date is before or the same as the previous record, and end date is the same after the current record end date) the new record will replace the previous.
A warning will appear confirming this will appear in both the cases above and identify which records will be end-dated and which ones will be deleted.