Wage Types are generally mapped to associated general ledger (GL) accounts and codes as part of the Flare implementation, however there might be instances where new wage types are added or existing mappings are needing to be added this can be completed by following the steps below:
- Select FlarePay < FlarePay Setup < Wage Types
- Select the GL mapping tab and the Export button
- An excel report will be produced containing all wage types (active and inactive), along with the associated legal entity, cost centre and GL account
- Update relevant GL codes for each wage type, which can be split based on legal entity or cost centre
- If there are Wage Types you wish not to map, delete that row (the import will fail if there are empty rows)
- Save the excel as a CSV and then, when ready, update Flare by selecting the Import button
A few things to note:
- If the General Ledger is to be split based on either legal entity or cost centre, additional rows for a specific wage type can be added, example below
- If associated GL codes are amended for existing wage types, this will automatically update the production environment without any further intervention
- If associated GL codes are created for new wage types, this will automatically update the production environment without any further intervention
- If any wage types mappings are adjusted they will appear in the production environment.
- If any wage type doesn't needs to be mapped or displayed in GL posting report, update GL Account value with EXCLUDE
- If any new wage types are mapped this will not change their status, i.e. an inactivated wage type that was not mapped and is mapped via import will remain inactivated until updated to active through the Flare UI.