All leave types which are created in Flare, must be mapped to a corresponding SAP leave type to enable payment via FlarePay.
- Select Settings < Payroll Setup < Payroll Item Definition (fourth tab from the left)
- Select the Leave tab
- Select New Leave, then
a. Add Leave Type Name
b. Select Leave Type (if the leave type being created is anything other than Annual, LSL, Personal or Unpaid leave, select Community Service)
c. Select a corresponding FlarePay Leave Type (if there is an alternative leave type being added, select Other Paid Leave as the default option)
d. Determine if there is a company policy to Allow Negative Leave
e. Enter a Leave Loading Rate if this rate is applicable to all employees (i.e. 17.5% for annual leave)
f. Enter a Normal Entitlement if there is an entitlement employees accrue towards each year
g. Enter an External Code if there is integration between FlarePay and a Time & Attendance system where leave requests are imported into Flare each pay period
Once all items are added to the leave type, select "Save" at the bottom of the page.
Note: you can only add one leave type at a time.
*Note that FlarePay Leave Types with a Q denoted, indicates that the leave type is a Quota leave type and therefore will have a running balance. This will mean that depending upon the Allow Negative Leave configuration, employees will not be able to take leave if there is an insufficient balance to cover the leave request.