FlarePay allows you to extract many different reports about your employees before, during or after finalising a pay run.
Within FlarePay, payroll reports will be attached to each pay run by pay period and can retrospectively be run against each pay run if historical reports are needed to be accessed.
FlarePay has enhanced and simplified its menu in regards to payroll reports. You can now access all standard FlarePay per period reports from the Pay Run Management Screen.
Go to: FlarePay > Pay Run Management
Per Period Reports can be run via Pay Period and Date Range Reports
For Pay period specific reports go to the Pay Period Reports tab - select the download icon to the right of the required report.
It is recommended that you 'Refresh' the reports to ensure the most up to date data is displayed.
Per Period Reports
Once all payroll changes have been processed, high-level preliminary checking of payroll data can occur.
Summary Data Report
Providing great oversight of gross wages, PAYG, superannuation, deductions, and net pay for each employee, the Summary Data Report also displays leave balances.
Detail Data Report
The Detail Data Report both separates out individual wage type payments for an employee and identifies their Year-To-Date earnings for each wage type.
Additional reports can be viewed when validating payroll each pay period which will provide greater insights into specific payments to employees, as well as leave balances.
Payroll Results – All Data
This report provides a detailed breakdown of all wage types paid to an employee each pay period. Any payments which are applicable to a previous pay period will be denoted by the Retro column. Additionally, the pay period that the retro payments relate to are listed in the For-Period Payroll column.
Leave Balance & Accrual Report
Annual, sick, and long service leave balances are listed, per employee, and per cost centre. Opening balances (hours and dollars), leave accrued during the period, amount of leave taken, closing balance, and termination dollar value are all displayed.
This report lists by ABN number, all deductions assigned to an employee for the pay period. All deductions made to third parties, such as child support or any loan repayments will appear on this report, along with the Vendor’s name, that will be appearing in the Payee column with the associated bank account.
The Details Report separates individual wage types and totals for each employee for the pay period. This report produces the same level of detail as the Payroll Results – All Data report, except wage types are transposed to be as columns.
Payroll Absence Report
All leave requests processed in a pay run are provided in this report, including all retro leave requests which should have been part of previous pay runs.
Net Payments Report
This report will display net payments made to employees and would be categorised by ABN number. There will be a line item per transaction made to employees and will reconcile to any other report displaying net payments made to employees. This report does not contain payments made to third parties.
Payroll Bank File Reconciliation
This report will reconcile the value of disbursements made to employees and all third parties
Register & Variance Report
This report compares the previous pay cycle to the current pay cycle and identifies the variation across all wage types as a percentage and dollar variance.
Payroll Audit Report
This report details all the important changes that impact pay within a pay period:
- Details the previous value and the new value where they exist: Salary, Payments and Deductions (including salary sacrifice)
- Highlights new hires and terminations
- Details employees who are on unpaid leave or have negative leave balances
- Tax/Withholding changes
- Cost centre changes
- Standard hour changes (i.e. changing from a 5 day week to a 3 day week)
Payroll YTD Breakdown Report
This report includes details of all the wage types for the current financial year for all employees (including terminated employees) and also includes details of the employees State, which assists with Payroll Tax reconciliations each month, quarter or year.
If the self-managed option has been chosen, each pay period an ABA file will be produced and can be manually uploaded to your financial institutions online platform. As part of the FlarePay implementation process, the specifications of the ABA file will be configured and tested to ensure seamless upload upon go live.
If the self-managed option has been chosen, each pay period the Super Stream Report can be generated once the pay run has been finalised. This is the Superannuation Alternative File Format (SAFF) file which is the ATO industry-standard superannuation report which can be uploaded to your nominated Clearing House.
The posting report provides the costs of each wage type allocated to a nominated General Ledger Account Code. This report will provide data on all costing allocations for employees, this is the only report which will be able to split costs based on costs allocated in a timesheet (either imported via a third party or entered into a Flare timesheet). All other reports listed above will default employee costing to the Cost Centre allocated within their Role page.
Employee Audit Report
Additional audit reports can be run from the FlareConnect < PayConnect icon in the main menu to supplement FlarePay reporting. All changes made to employee’s records within FlareHR will be reflected within the PayConnect screen.
Reporting data can be run either at a point in time or over a period of time, while filtering information based on type (e.g. new employees, payment changes, tax, bank account changes) and/or Legal Entity. The data displayed on this screen, will reflect the modifications to employee records actioned as part of the change management process – no additional approvals are required.
Date Range Reports
Date Range reports are particularly useful if you need to access pay data over many pay periods.
This is helpful to report either a particular pay element, category or all pay results over many pay periods. This is useful for month-end or year-end reporting or when needing Year-to-date totals or reconcile an individual or paygroup. This report exports and filters by pay pay group, cost centre, pay date, pay category and identifies whether a payment has been paid in pay period or for pay period (i.e. retrospectively). You can find more details on this report here
This will save lots of time if you have weekly or fortnightly pay cycles.
Simply choose a date range you'd like to report for and generate. Report will generate in excel format ready for you to use to reconcile your super contributions.
Note to be careful about choosing dates:
The date range will pick up pay date range, not pay period range so if you paid on the first of the month for dates in the previous month it will be picked up in the pay date month, not pay period month.