Once an employee has been terminated and completed offboarding, the following process can take place. The process explained below will calculate the termination for an employee, along with adding it automatically to their payslip.
1. Select FlarePay > Terminations > Pay Group > Pay Run ID
This will display a list of all employees who are terminating in the pay period selected
The Pending status indicates that a termination payment has not been processed for an employee and not included in their payslip
The Submitted status indicates that a termination payment has been processed for an employee and included in their payslip
2. Select a Pending termination by clicking the right pointing arrow. This will display additional details relating to the termination
a. Employee Termination Details
This section provides additional information around the termination reason and length of service
b. Absence / Leave Balance
The Payout Hours for annual leave is the balance on the last working day of employment. The balance cannot be changed via this screen, however if an amendment is required this can be done via the Leave Calendar.
Once the leave balances have been confirmed, the Approved box can be selected. The Status of the leave will be updated to Ready to Pay
c. Additional Payments
Upon termination an employee might be eligible to receive additional payments, such as Payment in Lieu of Notice or a Redundancy payment. These options can be selected from the Type drop down box.
The Amount to be included is the gross value of the payment
Once the payment has been confirmed, the Approved box can be selected and the Status will be updated to Ready to Pay
Once the leave and termination payments have been confirmed, the Submit button can be selected. Once this is selected, the leave hours and additional payments will automatically be imported into the payslip for an employee. The tax will be calculated based on the gross payments and leave balances calculated in the steps above