When adding a new employee there are a few fields you need to fill out for the system work. This guide should help explain the what and the why of each field.
When going through the employees section you will find up to six sub-menus.
(If you do not see all of these worry not, it simply means that you do not need these based on your responsibilities)
Now let's go on and discover the "Employee Details" Section. When opening it you will see that other sub-menus appear under "Employee Details". We will go through them together.
In the "Personal Details" you will find information about the employee's Name and Contact, their address and other personal details.
Once more, depending on your permissions the content you view may be restricted.
Name and Contact
This is just some basic information for the system to be able to identify the employee. Email is the unique identifier as well as how the login details are sent out.
AddressThis is the employee's home address. It is required for the TFN declaration to be automatically processed, it is also stored by the system for access by those with permission.
Smoker status lets the system generate insurance quotes automatically if requested.
You can also upload a personal profile picture as well as add notes for any other details you might wish to share.
As always don't forget to save your changes!
Next you select the employee's Job, this is done by clicking on the division then the department and finally selecting the job.
This allows you to either add an employee to an empty position or create a new position for the new hire.
Each position has a reports to. Which determines who their manager is as well as where they sit in the Org Structure.
This section contains all information relating to the employment. Which includes:
- Location (Where the employment takes place)
- Work Group (This relates to permissions linked to work groups, dictates what the employee has access to within Flare)
- Primary Team (Which team the employee is in)
- Pay Group (Which Pay group the employee belongs to)
- Employment type (The basis that the employee is employed on for example Full Time or Part Time)
Here you can enter information for your payroll runs. Such as which Award they belong to and their pay state.
Here you enter the employees salary information. You can enter their salary based on hourly all the way up to yearly.
You can also enter how often the employee is paid
Flare can automatically generate the contract for you if they are setup in the system. If you'd like to attach a contract manually to an employee just select "Use a custom employment contract" as shown below
Once you've filled in all the fields just click Save and you're on your way. If you've left anything mandatory out then a warning will pop up informing you of the blank fields.