Work groups allow you to easily manage the functionality that your employee have in the system, automatically adding the right employees to the relevant groups (based on their position within the organisational structure).
Work groups are an important building block in setting up your Flare system. Work groups are used to provide access and responsibilities throughout the Flare solution to the specific list of employees who are members of that work group. An employee can become a member of the work group because they have a specific job title or are in a department or division. See the diagram below for how to build up a work group and how work groups relate to functionality such as alerts, permission groups and approvals.
The important aspect is that each of the Flare functions relies on the work group membership only, not the actual person. This means that as employees join or leave the organisation, change jobs or departments, their involvement in the system is automatically adjusted.
Work groups ensure that system processes are adhered to automatically when employees join the organisation, or change jobs or departments.
Work groups should be established along functional areas, as many work groups as required should be created but no more.
Typically work groups should be established along functional and responsibility lines. So line employees in a specific department would be part of a functional group, managers in the operations function would be in a work group, payroll would be part of a work group (with very limited membership), the executive team should be part of a work group, and so on.
An analysis of the organisational structure and functional activities of employees should be undertaken to create appropriate work groups. A conservative approach is recommended, restricting participation, as this can be easily extended over time.
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